Bite /Fashionnet

Executive Assistant

We are now looking for an Executive assistant with great communication skills
den 16 maj 2019
Antal timmar
Sverige > Västra Götalands län

As the executive assistant at BITE you will manage a variety of duties while serving as the point of contact between executives and employees. The position demands great communication skills, flexibility, proactivity and efficiency, with demands and expectations prone to changing on a day-to-day basis. You are expected to keep calm in the face of pressure, while keeping operations smooth and efficient.

Main responsibilities:
Executive Support
* Assist the executive management of BITE, consisting of CEO and COO, with daily duties and administrative tasks including for example; composing and preparing mail correspondence; creation of documents, reports or ppt/key-note material for meetings; managing day-to-day contact with key agencies and partners; structuring material in common network places; managing meeting bookings and arrange travel plans, itineraries and agendas.
* Support COO in planning, following and managing organizational processes, such as collection schedules, sales and marketing calendars and other internal management tasks including day-to-day logistics and planning.
* Communicate to team on the CEO and COO’s behalf and coordinate high- level meetings both internally and externally. Coordinate meetings and strategic activities with the the management team. 
* Draft reports, letters of solicitation, proposals; prepare and coordinate oral and written communication, arranging prospects.
* Administratively support in recruiting, documents formatting, administrative tasks, drafts emails and other correspondence as directed.
* Represent CEO and COO in designated meetings as required.
Secondary Responsibilities:
* Performs other duties as assigned.
* Oversees the training and support for long term Interns helping with administrative tasks. 

* Provide assistance as needed to front desk operations including but not limited to, answering phones, making calls, sending and accepting package and other deliveries. 

* This position reports to the CEO and COO
* Works directly with the Board Executive. 
* Works directly with senior level staff of production, marketing and sales both internally and externally. 

Experience & Education:
* Bachelor’s degree or equivalent experience within business administration preferably with a focus on logistics and/or fashion management.
* At least 2 years experience in providing support for upper-level management within the fashion industry.

Skills & Abilities:
* Highly efficient, with excellent problem solving skills and a solution oriented mindset.
* Strong organizational skills that reflects ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
* Excellent excel and ppt/key-note skills.
* Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners.
* Ability to conduct research and present data in a succinct and well- written manner.
* Ability to work independently and with professional discretion.
* Excellent writing, editing, grammatical, organizational, and research skills.
* Ability to learn new software
* Ability to work with a broad range of people including Board members, founders, colleagues, and others.

Working Conditions
Occasional travel may be involved.
This position is located in Sweden (Gothenburg.)
Salary and Benefits: Salary is commensurate with qualifications and experience. Please remember to attach your resume and cover letter in your application.

About BITE:
BITE is a luxury sustainable womenswear label founded in response to the increasing need for uncompromisingly yet aesthetic design. BITE has head office in Gothenburg, Sweden and a design office in London.

Applications: Please apply with CV and personal letter to COO Veronika Kant, veronika@bitestudios.se, +46763086836. We will interview candidates continuously.

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Please apply via e-mail

Bite /Fashionnet

Bite /Fashionnet

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